Last Updated: 07/09/2026
This Privacy Policy explains how Codat Syndicate Pvt Ltd (“Codat Syndicate,” “we,” “us,” or “our”) collects, uses, stores, and protects personal information when you visit rolloutemail.com, create an account, or use Rollout Email and its related services.
By using our website or services, you acknowledge that you have read this Privacy Policy.
1. About Rollout Email
Rollout Email is an email marketing and bulk email platform operated by:
Codat Syndicate Pvt Ltd
371, Krishna Nagar, Sector 9
Gurgaon, Haryana 122001
India
Contact: hello@rolloutemail.com
2. Information We Collect
We collect only the information reasonably necessary to provide, maintain, secure, and improve our services.
2.1 Information You Provide
Depending on how you use Rollout Email, we may collect:
Name and company name.
Email address and phone number.
Account login information.
Billing and subscription details.
Information submitted through contact forms or support requests.
Campaign names, email content, templates, and other information you upload.
Subscriber or recipient information that you choose to import into the platform.
Information you provide when communicating with us.
2.2 Information Collected Automatically
When you visit our website or use our services, we may collect:
IP address.
Browser type and device information.
Operating system.
Pages visited and actions taken.
Login dates and access times.
Referring website or source.
Error logs and technical information.
Cookies and similar technologies, where used.
2.3 Payment Information
If you purchase a paid plan, payment information may be processed by a third-party payment provider.
We generally do not store complete payment card numbers or card security codes on our own servers. The payment provider may collect and process payment information according to its own privacy policy.
3. How We Use Information
We may use collected information to:
Create and manage your account.
Provide, operate, and maintain Rollout Email.
Process subscriptions and payments.
Send transactional emails, such as verification, billing, security, and service notifications.
Provide customer support.
Deliver email campaigns at your direction.
Monitor delivery, bounces, complaints, and other campaign-related events.
Improve platform performance, reliability, and user experience.
Detect, prevent, and investigate fraud, abuse, spam, and security incidents.
Comply with applicable legal obligations.
Communicate important changes to our services or policies.
Send promotional communications where permitted by law and where you have the required consent.
We do not use your personal information for purposes unrelated to the operation of our services unless we obtain your consent or are otherwise permitted by applicable law.
4. Email Campaigns and Recipient Data
Rollout Email allows customers to upload and manage email recipient information.
If you upload recipient data, you are responsible for ensuring that:
You have a lawful basis or the necessary permission to collect and use the data.
Your campaigns comply with applicable email marketing and privacy laws.
Your recipients receive required notices and unsubscribe options.
You do not upload unlawful, fraudulent, or unauthorized data.
You do not use the platform to send spam or abusive communications.
We process recipient information according to your instructions and our agreement with you. You remain responsible for the content and recipients of campaigns you send through the platform.
5. Cookies and Similar Technologies
We may use cookies and similar technologies to:
Keep you signed in.
Maintain account security.
Remember preferences.
Understand website usage.
Improve website performance.
Measure the effectiveness of marketing activities, where applicable.
You can manage cookies through your browser settings. Disabling certain cookies may affect the functionality of the website or services.
If we use non-essential analytics or advertising cookies, we will provide any notices or consent choices required by applicable law.
6. Sharing of Information
We may share information with trusted service providers when necessary to operate Rollout Email, including providers that support:
Hosting and cloud infrastructure.
Email delivery and SMTP services.
Payment processing.
Customer support.
Analytics and monitoring.
Security and fraud prevention.
Database, storage, and backup services.
These providers may process information only as necessary to provide their services or as otherwise permitted by law.
We may also disclose information:
When required by law, regulation, court order, or lawful government request.
To protect our rights, property, users, or services.
To investigate fraud, abuse, security threats, or violations of our terms.
In connection with a merger, acquisition, restructuring, or sale of business assets.
We do not sell personal information to third parties for their independent marketing purposes.
7. Third-Party Services
Rollout Email may integrate with or rely on third-party services. These services may process information under their own privacy policies.
Examples may include email delivery providers, payment processors, hosting providers, analytics services, and authentication services.
We recommend reviewing the privacy policies of any third-party service you choose to connect to Rollout Email.
8. Data Retention
We retain personal information for as long as reasonably necessary to:
Provide the services.
Maintain your account and records.
Complete transactions.
Resolve disputes.
Prevent fraud and abuse.
Comply with legal, accounting, and regulatory obligations.
Enforce our agreements.
When information is no longer required, we may delete, anonymize, or securely dispose of it, subject to applicable legal requirements and legitimate business needs.
9. Data Security
We use reasonable technical and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
However, no internet transmission or storage system can be guaranteed to be completely secure. You are responsible for maintaining the confidentiality of your account credentials and notifying us if you suspect unauthorized access.
10. International Data Transfers
Depending on the service providers we use, personal information may be processed or stored in countries outside India.
Where applicable, we take reasonable steps to ensure that such processing is carried out in accordance with applicable data protection requirements and appropriate contractual or other safeguards.
11. Your Privacy Rights
Subject to applicable law, you may have the right to:
Request access to personal information we hold about you.
Request correction of inaccurate or incomplete information.
Request deletion of information where legally permitted.
Withdraw consent where processing is based on consent.
Request information about how your data is processed.
Raise a complaint about our handling of personal information.
Request information about the processing of your personal data.
To exercise a privacy right, contact us at:
We may need to verify your identity before processing a request. We will respond within the time required by applicable law.
12. Marketing Communications
You may unsubscribe from promotional emails by using the unsubscribe link included in the email or by contacting us.
Even if you opt out of promotional communications, we may still send essential service-related messages, including account, security, billing, and transactional notifications.
13. Children’s Privacy
Rollout Email is not intended for children under the age of 18.
We do not knowingly collect personal information from children in violation of applicable law. If you believe that a child has provided personal information to us, please contact us so that we can review and take appropriate action.
14. Account Deletion
You may request deletion of your Rollout Email account by contacting:
Account deletion may be subject to outstanding obligations, legal requirements, fraud-prevention needs, or information that must be retained for legitimate business purposes.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
When we make changes, we will update the “Last Updated” date. If a change is material, we may provide additional notice through the website, email, or your account.
We encourage you to review this page periodically.
16. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our handling of personal information, contact us at:
Codat Syndicate Pvt Ltd
371, Krishna Nagar, Sector 9
Gurgaon, Haryana 122001
India
Email: hello@rolloutemail.com